Documentation / QueryTek Review glossary / Annotation Report
An annotation report is the finished deliverable of a document review: the reviewer's findings, each tied to the exact passage it concerns, packaged with the overall assessment into a document the customer can keep and share. It is what the customer actually receives, so it is checked and approved before release.
Review work produces two kinds of output. The scorecard says how the document performed against the rubric overall. Annotations say where, specifically, it fell short and why. An annotation report brings the two together in a form that makes sense to someone who was not in the review.
A good annotation report has four qualities.
Anchored findings. Every finding points to the passage it is about, so the reader sees the problem in context instead of hunting for it. A comment that says "the second policy is ambiguous" is weaker than the same comment attached to the sentence in question.
Selected excerpts. Passages that matter are reproduced alongside the finding, so the report stands on its own even when read away from the original file.
The overall picture. The report carries the scorecard's summary, so readers see the pattern across findings as well as the individual items.
Approval. A report is only released after a senior reviewer has checked it. That approval is part of the deliverable's meaning: it says the findings have been reviewed, not merely recorded.
The distinction readers often miss is between annotations and the report. Annotations are working material created during review; the report is the approved, fixed artifact. Treating a working view as the deliverable means acting on findings nobody has checked.
The report is what authors revise against and what reviewers of the reviewers — auditors, managers, regulators — will read. A report that separates findings from their passages slows every revision, and one released without a second check turns individual reviewer error into the customer's record.
QueryTek Review assembles the annotation report from findings reviewers anchor while previewing the document in the browser, along with flagged excerpts and the scorecard summary. A review lead approves the report before the client can download it as a PDF, and it stays with the customer's completed work.
